1.0 POLICY STATEMENT
1.1 Paramount Office Interiors Ltd (“the Company”) takes a zero-tolerance approach to modern slavery and is committed to acting ethically and with integrity in all business dealings and relationships. It will implement effective systems and controls to ensure modern slavery does not happen in its own business or in its supply chains consistent with the Modern Slavery Act 2015.
1.2 The Company expects the same high standards from sub-contractors, consultant, suppliers and other business partners. This policy will be included in suppliers’ contracts and appointments.
2.0 POLICY APPLICATION
2.1 This policy applies to all persons working for the Company or on its behalf including employees, directors, officers, agency workers, seconded workers and its supply chain.
3.0 COMPLIANCE WITH THE POLICY
3.1 All employees must read, understand and comply with this policy and it is their responsibility, and that of those working under its control, prevent, detect and report any possible breaches.
3.2 All employees are encouraged to raise any concerns about any suspicion of modern slavery as soon as possible. The Company encourages openness and transparency and any person raising a genuine concern in good faith will be supported by the business, even if proved to be mistaken. The Company will investigate all genuine concerns and employees are encouraged to act without fear of reprisal.
3.3 If an employee believes or suspects that there has been a breach of this policy, or a breach may occur in the future, they must notify their line manager and the Head of Corporate Services.
3.4 The Company will do everything it can to protect the confidentiality if this has been requested by an employee. Employees are discouraged from making anonymous reports, as this can limit the investigation process. Following an internal investigation, The Company may decide to alert the police.
4.0 COMMUNICATION AND AWARENESS OF THIS POLICY
4.1 The Company will communicate this policy to its employees and to sub-contractors, consultants and any other agents, third-party representatives and business partners at the outset of its business relationship with them and as appropriate thereafter.
4.2 We will review this Policy annually and update it where necessary.
5.0 BREACHES OF THIS POLICY
5.1 Any employee found to be in breach of this Policy will face disciplinary action, which could result in dismissal for misconduct or gross misconduct. Any claims or allegations which are found to be malicious or vexatious will result in disciplinary action being taken against the individual.
5.2 We may terminate our commercial relationships with suppliers, contractors and other individuals and bodies working on its behalf if they are found to be breach this policy.
6.0 RESPONSIBILITY FOR THE POLICY
6.1 The Managing Director has overall responsibility for this policy. All managers are responsible for ensuring that those reporting to them understand and comply with this policy and are given adequate and regular training on it and the issue of modern slavery in supply chains.
6.2 The Head of Corporate Services has primary and day-to-day responsibility for implementing this policy, monitoring its use and effectiveness and dealing with any queries.